VMRS Codes: More Relevant Than Ever

With the average age of fleet trucks creeping higher, the VMRS system of codifying parts and repairs has never been more valuable to fleets

New codes are requested from various users, OEM's, fleets, utilities, government agencies, maintenance software firms are a few examples.

The code request process is very easy. TMC relies on the community of VMRS users to ask for new codes when needed. In this way, VMRS is always expanding to meet the needs of the user base.

VMRS coding reflects new technologies within the equipment maintenance industry. Recently added codes include items for;

  • Hybrid Drive Train
  • Exhaust Urea System (DEF)
  • Lane Departure System
  • Tire Pressure Monitoring System

New codes are also added to the labor and equipment classification code keys upon request. The policy at TMC is to quickly respond to the users' needs. Who better to determine what codes are needed then the people using the codes on a daily basis?


TMC will work with anyone interested in requesting codes; there is no charge for entering new codes. TMC asks that requested codes come with as much information as possible, such as exact part descriptions, diagrams or schematics if possible and a person to contact with any related questions.

TMC releases an updated code list three to four times a year. The codes are available in several formats: xls, dbf and csv. An email announcing the code release is sent to each contact person on the licensee list. They are directed to the ftp site where the codes are stored, along with previous updates. This method ensures that all licensees are aware of the new codes being released and that VMRS is a current and vital part of a fleet's maintenance program.

TMC recommends that if any personnel changes occur they are notified and a new contact is established.

TMC has a request form available to anyone interested in requesting codes. It's an easy to use spreadsheet that enables both the requester and TMC to keep track of any code requests. Requests can be made for one code or codes for an entire piece of equipment. TMC views new codes as an enhancement to the database, it keeps VMRS relevant and responsive.


VMRS has become the core language used by many fleets allowing them to benchmark repair data within their company or with like fleets. VMRS is a key factor in guiding equipment managers when making business decisions relating to parts purchasing or technician productivity. By using VMRS codes a fleet can tell how many dollars it is spending on a particular repair or narrow the data to the individual item level.

Many fleet managers ask how VMRS can help their fleet and why they should use it. The answer is easy; VMRS is the ingredient that makes fleet maintenance better: better communication, better inventory control, better PM's, better warranty claims and most of all better business sense and profit. By using a solid universal set of standards a fleet can cut through the differing jargon, part numbers and labor descriptions to produce viable, concise business reports. VMRS provides the means to accomplish these goals.

Just as zip codes speed up the email and area codes make the phone system work better, VMRS keeps a fleet running smoothly by providing a clear picture of what maintenance has been performed and what to expect in the future. VMRS is much more then numbers, it's a standard method of recording daily fleet operations. VMRS is the proven standard, it has endured the test of time and best of all it continues to grow and reflect the many new technologies facing a fleet.

A VMRS Workshop has been scheduled at the TMC 2009 Fall Meeting in Raleigh, North Carolina. The workshop will be held on September 14, 2009 and will include hands on training in the use of VMRS and representatives from fleets and maintenance software providers. For more details on the workshop, contact Jack Poster at 703-838-7928 or jposter@trucking.org

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