Vehicle Fuel Management

How to gain tighter control of fuel expenses

Substance releases and clean ups are also subject to regulations. For example, a particular state may require a notification if a certain volume of product is released and properly investigated. Regulators may provide specific guidelines for the clean up of larger releases, while very minor ones may be allowed to go unreported.

Penalties, punishments and consequences for failure to pass tank inspections may vary greatly dependent on the regulating body and the specific deficiencies found, says Hershey. An owner/operator of a leaking tank system may also be subject to penalties, punishments and consequences dependent on the cause and severity of the release. The added cost of cleanup for a larger release could also cause penalties to be higher.


Some fleets have found that mobile fueling services can offer benefits over traditional fueling methods.

One is reduced operating costs and increased labor productivity by eliminating the need for their employees to fuel vehicles either on-site or at local retail stations and other third-party operated facilities, says Merry Nethery, director of marketing for On-Site Fuel Service, a company specializing in dispensing fuel to corporate fleets.

Having a mobile fueling service fuel vehicles prior to each workday allows employees to use their vehicles during time that would otherwise be spent fueling, she explains. Vehicle use is maximized since fueling is conducted during non-operating hours.

What’s more, the fuel necessary to operate vehicles is reduced since fueling takes place at customer locations.

The administrative burden required to manage fuel programs and monitor vehicle utilization is also significantly reduced, notes Shelley Brannan, marketing manager, Quick Fuel Fleet Services, which provides on-site fueling and operates a network of automated fueling stations.

By way of example, she says every vehicle fueled is identified with a barcode that contains specific fueling information, such as the type of fuel required and the tank size. When a Quick Fuel driver delivers fuel, he or she scans the barcode with a handheld device. Its automated delivery system will not allow a driver to pump fuel without scanning the barcode, helping to eliminate human error and ensuring safety while delivering.

Because the system captures the tank size, the flow of fuel is automatically cut off when the maximum tank size is reached, helping to eliminate spills, Brannan notes.

After an on-site fueling service delivery is complete, detailed fueling data is available to customers online, which helps minimize fuel management administration.

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